Job Title: Bilingual Secretary Department: Trade, Customs, Industry and Free Movement of Persons Directorate: Free Movement & Tourism Grade: G5 Annual Salary: USD 19,388 – USD 25,781 Supervisor: ECOWAS-Spain Fund Coordinator Reference: ECW-COMM/REC/FMT-G/001/2013 Duration: Two (2) years Duty Station: Abuja, Nigeria Closing Date: 13 June 2013 Duties and Responsibilities Under the direct supervision of the Head of the ECOWAS/Spanish Fund Management Unit, the Secretary will: Assist the Members of the Fund Management Unit in managing the day to day work; Provide general administrative and secretarial assistance; Ensure a smooth daily operation of the section in the overall activities of the Delegation. Maintain project-related correspondence and progress, technical reports and other documents (computerized database of projects). Assist in the creation, maintaining and ensuring the filling system for the Unit and maintain updated archives. Maintain records and also monitor the inflow outflow of invoices, claims, advances, tender documents and any other documents related to the Fund. Manage the e-mail of the Unit and ensure that e-mail is distributed appropriately. Do research and look for the necessary information from archives and internet whenever needed, and requested by the Unit Members. Provide assistance for workshops / Seminars / Meetings and Trainings arranged and conducted by the Unit. Others ad-hoc professional duties of a Similar nature in accordance with the needs of the staff and the Unit. Any other duties as may be assigned by the Supervisor Qualifications/Experience/Skills Qualifications Minimum of an Ordinary National Diploma or its equivalent in Bilingual Secretarial studies in two of the three official languages of the Community, namely: English, French and Portuguese; A good working knowledge of the third language would be an advantage; Experience/Competence Minimum of six years post qualification professional experience; Good oral and written communication in two of the official languages of the Community; Excellent organizational [...]
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